The EDMS or electronic document management system is one of the many pieces of software designed to serve a variety of functions.
What is EDMS? An EDMS, or electronic document management system, organizes and stores a multitude of different document types. As the name suggests, the EDMS is specifically made to deal with electronic documents but can also be utilized for those in paper form too, as well as scanned copies of originals.
By using the EDMS, you can store all of your documents in one central location with the storage space being able to hold a large volume. Not only this, but the system is very efficient thanks to its use of LogicalDOC.
Using the EDMS, a large number of files and document can be stored with specific features for improved efficiency!
Some experts have claimed that the electronic document management system, has similarities with the CMS or content management system. However, it must also be pointed out that there are some distinct differences between the two systems. For example, the EDMS is predominantly used for archiving, while the CMS looks to deal with web content via one central website.
The EDMS allows users to share files, find records, audit, set security roles and scan registers via a web-based interface. Thanks to this state-of-the-art system, users are able to easily and efficiently communicate and collaborate. All information can, therefore, be created for a specific purpose in mind, rather than being made and used within a limited space. The movement of information from user to user can also be tracked and managed, allowing for revisions, reviews and approval permissions. If you start working on paper but later decide to go digital, the EDMS can convert for you.
The idea is to provide each and every worker that needs them with the tools to locate, work with and share content both inside and outside the company. We believe that the day-to-day flow of business relies on information and collaboration on documents is an important part of this. In order to do so effectively, a secure and easy-to-use archive is needed, something that can bring organizations of all kinds to the table, even if they are decentralized.
Most information systems use metadata to store documents and classify them accordingly. This metadata can provide easy access when it comes to the most essential details, all depending on what the user is searching for. They could search via a keyword or phrase, by date, by topic, or anything else. How valuable an EDMS is to a company often comes down to how accurate the storage protocol documentation is.
Collaborate and Share
Over the past two decades, the field of document management has come a long way, from basic imaging to complicated features such as collaboration. Fast forward to modern-day and our state-of-the-art EDMS allows employees all over the world to access information effectively and efficiently, giving them the information they need at their fingertips within an instant.
Invest in EDMS today and give your team the tools it needs to store, share and collaborate on documents in one shared space. Our system manages both content and records in order to keep your company documents and valuable intel both secure and accessible to those who need it. Improve your record system and take your collaborative workspaces to the next level while also relying on approval and reviews in order to remain secure.
Our EDSM can be deployed in three ways:
- The system is uploaded to your server (Windows, Linux or Mac OS X operating systems) with local file systems. This comes with your own databases embedded into the software and requires zero installation.
- We believe this is the best way to use your EDMS. Our system is installed onto a shared server that can be accessed by all with permission within your company. This provides easy storage, access and sharing within one central location.
- You are able to use our EDSM via our servers thanks to cloud storage. This means you are online 24 hours a day and it requires zero installation.