The way how an organization manages its knowledge base determines how efficient it is in achieving its tasks. At present, when the enterprises are growing at much higher rates, the use of an effective knowledge management system is the need of the hour. A KMS is an IT-based content management system that makes the knowledge sharing and analyzing process easy for the users. Therefore, it is particularly important for an employer to have a such robust problem-solving system that makes sure that its business will remain ahead in all ramifications compared to its market competitors.
LogicalDOC provides a knowledge management solution that will help you to easily access, share, manage, and update your existing knowledge base in such a way that you can get the right information at the right time. This is very important for the growth of your business as it significantly enhances your data processing capabilities. According to one estimate, you can save up to 35% of your information search time if your company is equipped with an effective knowledge management software. Apart from this, you can also get several other benefits from these systems that in one way or the other help your business grows at a higher pace.
A brief description of some of the key benefits associated with knowledge management system are discussed below:
Putting an end to Chaotic Information
A lot of business information takes place in a data format that has no form
While carrying out business-related work activities, one has to deal with different types of knowledge management. Therefore, it is very important that your knowledge sharing process or system must be good enough to manage implicit knowledge, explicit knowledge, and tacit knowledge within your organization. Another difficulty that arises while dealing with such knowledge is that most businesses have their data in an unorganized form. For this reason, employees usually take a lot more time in sorting out the relevant information on a particular topic that ultimately decreases the working efficiency of an organization.
Our knowledge management platform will help your business to stand its ground with market competitors as it is capable enough of disseminating information in the best possible and organized manner. As knowledge is among the most valuable assets of an organization, therefore, our content management system is designed in such a way that it operates well at all levels of an organization and makes it easy for you to retrieve any kind of information within no time.
This features of the knowledge management software will help you to save a lot of time which you can utilize later for searching for innovative ideas and recreating new business strategies. This improves your business productivity and gives your enterprise an edge over other service providers.
IMPROVE ON KNOWLEDGE STORAGE
Our knowledge management system possesses a Central Repository that allows you to store your company’s existing knowledge or data all in one place. It is a centralized system in which the stored information is categorized into different structural workspaces, folders, and documents. The main advantage of using such a centralized content management system is that you can easily access your data at any time.
One of the main reasons for using such management systems is that they provide you a platform from where you can share and store your business ideas that have been curated over a period of time. Moreover, you can also use this data to help your employees so that they can better understand the procedures, techniques, and operations that are usually carried out within your organization.
Manage Knowledge Life-Cycle
Version and Revision ControlThis feature of the knowledge management system allows you to track changes that were made to your knowledge base. As an employer, you can get all the information like, who changed which document and when. This is very important for keeping a record of your data. Once changes are made, a new version of metadata is created. However, it is entirely up to you whether you want to retain a previous version or a new version.
Access LogsOur knowledge management software comes with a complete audit trail feature that gives you all the relevant information related to your knowledge base like when your data is viewed, shared, downloaded, and deleted. This audit trail function records the exact sequence of events by which your knowledge or data is modified within your management system. By using this function, you can rebuild a previous copy of your data.
Document Approval RouteInternal and external users can take advantage of workflow procedures to automate the processes of editing, reviewing and approving documents. This makes the whole system more user-friendly as it encourages teamwork that improves overall workflow within an organization.
Annotations and CommentsAnnotations and comments play a key role in establishing a feedback loop that is very important in analyzing the work progress. Especially when it comes to sharing new ideas, the feedback loop gives you a broad picture of how your business strategies may work in the real market. Moreover, it also helps you maintain your content quality and its presentation.
Every organization uses its knowledge management system as a process of sharing and retrieving useful information for aligning, understanding, and disseminating knowledge for its own good. From this perspective, you can entail this knowledge sharing process as a tool for creating new ideas using the company’s existing, explicit, implicit, and tacit knowledge. The main principle behind the working of knowledge management and knowledge sharing process is that your center of attention should be around creating new ideas for the purpose of making right things rather than making things right. There is a huge difference between these two approaches and it is the approach that determines whether your company is moving in the right direction or not.
For the continuous growth and success of an organization, you must look in detail at how rapidly things are changing around you. To cope with such a rapidly changing business environment, it is inevitable that you must update your organizational knowledge. Therefore, there is a dire need that you must establish a system that allows you to relearn, unlearn, and double loop learn the procedures that determine the growth of your business. This is important because the solutions that you use in the past might not work for today or tomorrow. Our knowledge management system will provide you the opportunity to re-evaluate your core content management procedures so that you can cope with rapid changes in the business world more appropriately.
Corporate Knowledge Should be Shared and Used Again
Another important aspect of using a knowledge management system is that you can easily locate your pre-existing knowledge whenever and wherever you want. This makes the whole system more user friendly for the customers. Apart from this, its cloud-based management system also gives you the freedom to share your corporate knowledge with your team members even if you are not working under one roof. This is very important for increasing the working efficiency of your organization.
Cutting Down on the Time Spent on Training Staff
Knowledge management systems are designed in such a way that they are meant for providing quick solutions to your data or knowledge-related problems. They significantly reduce the time you spent on training your staff members by physical means. All you have to do is to upload all your company-related data on this cloud-based system so that your employees can easily access all the relevant information as and when required.
Once your data is uploaded, you can use it in training your staff members. the knowledge management system allows you to give access to your staff members so that they can self-train themselves by reading and learning the literature. As different users have different privileges, therefore, we need to provide users a system that is well equipped with all the features that are required for daily work activities.
Apart from this, a good knowledge management system plays a critical role in improving customer service. With all the relevant information in hand, customer care agents can respond to the queries of customers within no time. This system also allows you to give your customers the option of answering their questions by providing them knowledge resources. This overall improves the customer experience and takes you one step ahead of your competitors.
Before implementing a knowledge management system for your organization, you should be conscious of your competitors what kind of knowledge management and knowledge sharing process they are using. Based on these criteria, you provide you a system that best suits your needs. At present, these knowledge management systems are game-changers. Companies that are equipped with such systems are far ahead of their rivals in terms of their creativity, intellect, innovation, and organization. Therefore, it is the need of the hour that one must shift from traditional knowledge sharing processes to new highly advanced knowledge management software.